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Configuring Inspection Parameters

Overview

This guide explains how to configure inspection settings in EPR FireWorks Back-Office. These settings control inspection procedures, schedules, reporting requirements, and workflow management for fire prevention activities within the EPR FireWorks system.

The Inspection Configuration interface organizes parameters into four sections: Inspection Completion Parameters, Web Display Parameters, Next Inspection Parameters, and Inspection Report Parameters.

Before You Start

Before you configure inspection settings in EPR FireWorks, ensure:

  • You have administrator permissions in EPR FireWorks Back-Office

  • Department inspection policies and procedures are documented

  • Email notification requirements and reporting preferences are established

To access the configuration interface:

  1. Navigate to Management > Department Settings > Department Configuration.

  2. Click the Inspection tab.

    The Inspection Configuration interface showing all parameter sections for inspection workflow management

Configure Inspection Completion Parameters

The Inspection Completion Parameters section showing notification, scheduling, and duration tracking options
  1. Configure Which Property Email to Send By Default:

    • Only Contact 1: Sends to primary contact only

    • Contact 1 and Contact 2: Sends to both primary contacts

    • Contact 1 and Parent property contact 1: Sends to primary contact and parent property contact

  2. Set Warning message before submitting: Do you want to complete the visit?:

    • Without Message: No confirmation prompt

    • With Message: Displays confirmation prompt

  3. Configure Due Date On Weekends:

    • Yes: Allows weekend due dates

    • No: Restricts to weekdays only

  4. Set Assignments by exact time:

    • Assign only by date: Date-only scheduling

    • Assign Inspections by time of day: Includes specific time slots for inspections

    • Assign Inspections and Pre-Plans by time of day: Time-based scheduling for inspections and pre-plans

  5. Configure Inspection Duration Field:

    • Nothing Required: No time tracking

    • Visit Duration Fields Required: Inspectors complete duration fields

    • Time Tracking Required + Hide Duration Fields: System tracks time, fields hidden

    • Time Tracking Required + Don't Hide Duration Fields: System tracks time, fields visible

    • Visit Duration Fields + Time Tracking Required: Both inspector entry and system tracking

  6. Set Minor Violations:

    • Hide option of minor violations: Option unavailable in interface

    • Allow to complete: Fix during current inspection

    • Allow to complete -transfer to next year: Fix but carry forward to next inspection

Configure Web Display Parameters

The Web Display Parameters section showing attachment settings, violation logic, and display options
  1. Set "Add attachment" checked by default:

    • Yes: Attachment option pre-selected

    • No: Attachment option not pre-selected

  2. Configure Hide 'Don't Count as Visit':

    • Yes: Field hidden from inspectors

    • No: Field visible to inspectors

  3. Enter Default recall days for the standard recall period.

  4. Set Add violation attachments:

    • All Attachments: Required for all violations, including fixed

    • Only NOT OK Violations: Required only for NOT OK violations

  5. Configure Mandatory violation logic:

    • Required Before Submitting: Must complete all violation logic before submission

    • Default To 'NOT OK': Violations default to NOT OK status

  6. Set Inspection Violation rows expand automatically:

    • Yes: Violation rows expand automatically

    • No: Violation rows remain collapsed

Configure Next Inspection Parameters

The Next Inspection Parameters section showing calculation method options

Set Next Inspection Calculation:

  • Day finished+ cycle: From completion date

  • Day of first visit+ cycle: From initial visit date

  • Original due date + cycle: From original due date

Configure Inspection Report Parameters

The Inspection Report Parameters section showing watermark, distribution, and display options
  1. Configure 'Passed' Watermark:

    • with Watermark: Adds watermark to passed inspection reports

    • without Watermark: No watermark on reports

  2. Set Send as Copy Checked by Default:

    • Yes: Copy option pre-selected

    • No: Copy option not pre-selected

  3. Configure Hide Ordinance Column:

    • Yes: Ordinance column hidden

    • No: Ordinance column visible

  4. Set Change wording in inspection history from Completed/Not Completed to Violations Found/No Violations Found:

    • Yes: Uses violation-focused language

    • No: Uses completion-focused language

  5. Configure Show 'Not OK' only in Permit Report:

    • Yes: Displays only violations in permit reports

    • No: Shows all inspection results

  6. Set Show inspection type on report:

    • Yes: Includes inspection type details

    • No: Excludes inspection type

  7. Configure Hide Complex Name on report:

    • Yes: Complex name hidden

    • No: Complex name displayed

  8. Set Don't Show Compliance Column:

    • Yes: Compliance column hidden

    • No: Compliance column visible

Important: Changes to inspection configuration affect existing inspection workflows and scheduled inspections. Coordinate modifications with fire prevention personnel before implementing system-wide changes.

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