Inventory & Maintenance Filters

NEW FEATURE

Important! Filters replace Advanced Search.

Overview

Filters help you search and group checks and work orders. This section describes how to use filters effectively.

Filters differ across various lists. Use the key below for reference.

Applying Filters

To search and filter checks and work orders, follow the next steps:

On the desired page, click Filters at the top.
Define filters according to the key below.
When done, click Search.

Saved Filters

You can save frequently used filter and search queries for quick access by following these steps:

Define your filter and search queries using the key below.
Give the new filter a name.
1. Click New Filter at the top of the Filters window.
2. Name the filter, and then click .
(Optional) To set it as the default filter, check the Default box. Default filters will load automatically when you open the page.
When done, click Save.

You can activate Saved Filters from the module pages, using the Saved Filters list to the right of the Filters button.

Alternatively, you can access saved filters directly from the Filters window.

Inventory & Maintenance Filter Key

Inventory and Maintenance Filters

The Inventory and Maintenance filters let you refine records according to check types, unit status, station locations, and organizational groups to track resources across your department.

Filter	Description	Options/Comments
Check Type	Filter by check type.	All Daily Weekly Monthly Quarterly Annual Bi-Annual After Use
Display	Filter by Inventory type.	All Apparatuses Warehouses
Unit Status	Filter by apparatus status.	All In Service In Reserve Out of Service
Station	Filter by station.	List of stations
Station Group	Filter by your department’s preset station groups.	Defined by department administrator
Apparatus Group	Filter by your department’s preset apparatus groups.	Defined by department administrator

Item Checks and My Items Filters

The Item Check filters let you refine records through parameters such as check frequencies, inspection status, equipment classifications, item assignments, and service conditions to track departmental inventory and compliance requirements.

Filter	Description	Options/Comments
Check Type	Filter by check type.	All Daily Weekly Monthly Quarterly Annual Bi-Annual After Use
Check Status	Filter by check status.	All Not checked Issues Not Found Issues Found Issues Not Found and Issues Found
Station Group	Filter by your department’s preset station groups.	Defined by department administrator
Apparatus Group	Filter by your department’s preset apparatus groups.	Defined by department administrator
Item Description	Search according to item description.	n/a
Item Type	Filter by item type.	List of item types as defined by your department
Item	Filter by item.	Defined by department administrator
Item Sub Type	filter by item sub-type category.	Defined by department administrator
Serial no.	Search for department items according to their serial number.	n/a
Unit/Warehouse Designated	Filter according to designated apparatus or warehouse.	List of apparatuses and warehouses
Station Designated	Filter according to designated station.	List of stations
Designated to Staff	Filter according to designated staff member	List of staff members
Master Item Type	Filter according to master item types.	List of master item types.
Out Of Service	Filter items according to service status	All In Service Out of Service

Work Order Filters

General

The Work Order filters let you refine maintenance records through key parameters including internal status, work type, order numbers, and labor categories to track service requests across your department.

Filter	Description	Options/Comments
Internal Status	Filter according to the internal status of the work order.	List defined by department administrator
Type of Work	Filter by type of work	List defined by department administrator
Order #	Search according to order number.	n/a
Labor type	Filter by labor type.	List defined by department administrator

Work Order Details

The Work Order filters let you refine records using key parameters, including completion status, location assignments, invoice details, staff assignments, and customizable date ranges, to manage work orders effectively.

Filter	Description	Options/Comments
Completed	Filter according to work-order status.	Yes No
Station	Filter by station.	List of stations
Station Group	Filter by station group.	Defined by department administrator
Apparatus Group	Filter by apparatus group.	Defined by department administrator
Invoice\PO	Search for work order according to invoice or PO number	n/a
Assigned Staff	Filter according to an assigned staff member	List of staff members
Notes	Search according to work order notes	n/a
On Hold	Display On Hold work orders	n/a
Start Date	Filter by a range of work order start dates	All This Week This Month This Year Custom Date Range

Issue Details

The Issue Details filters let you refine records through parameters such as issue types, affected parts, object categories, and component descriptions.

Filter	Description	Options/Comments
Issue Description	Search according to issue descriptions	n/a
Type of Issue	Filter by issue type	List defined by department administrator
Part Type	Filter by part type	List defined by department administrator
Object Type	Filter by the issue’s object type	Apparatus/Warehouse Hydrant Item Station
Object Description	Search according to object descriptions	n/a